Constitution | Club Constitution |
|
Bunwell Football Club has its own constitution which outlines the way in which the club is administered.
The constitution can only be changed by a vote of two-thirds of those present at either the annual general club meeting or at an extraordinary general meeting.
The club's constitution is printed below.
NAME
The name of the club shall be Bunwell Football Club.
AFFILIATION
The club is fully affiliated to Norfolk County Football Association
AIMS
The aims of the club shall be to provide opportunities for local inhabitants of any age or gender to take part in football activities as required by demand, with the emphasis on youth teams. The club will seek to compete at the highest possible level and will endeavour to facilitate the provision of the best playing amenities and equipment available to us, in line with the growth of sport in Bunwell. |
MEMBERSHIP
Club membership shall be open to all inhabitants within the village of Bunwell and surrounding area, subject to maximum limits defined by leagues.
Club officers or team officials shall not actively recruit outside this area except where insufficient numbers can be attracted from within the catchment area to honour commitments.
Requests for membership from outside the catchment area can be considered on their merits by club officers or team officials. Once granted membership such an applicant will be able to continue membership without further request except for disciplinary reasons.
VOTING
Each member will be entitled to one vote at any General Meeting of the club or any team meeting for which he/she is a member.
For members aged under-16 their vote will be passed to a parent with similar voting rights.
At closed meetings of the Club committee each elected officer, co-opted member and team delegate (one per team) is entitled to one vote with the Chairman having an additional casting vote in the event of a tie.
At meetings of a Team Committee each elected member is entitled to one vote with the Team Manager having an additional casting vote in the event of a tie.
OFFICERS
The following officers shall be elected by majority vote at the Annual General Meeting and shall form the management committee of the club:- Chairman, Vice Chairman, Secretary, Assistant Secretary, Treasurer, MarketingOfficer, Child Protection Officer, Development Officer and Football Development Officer. The posts may be combined as appropriate. Other posts may be created by a majority vote at an Annual General Meeting. Members may be co-opted onto the Club Committee by majority vote at a Club Committee meeting.
A Development committee shall be formed to include the above officers and will also have the power to co-opt additional members where appropriate.
A discipline committee shall be formed to include the chair, vice-chair, secretary and one co-opted member to discuss disciplinary matters as outlined in the club's development plan.
In addition the club will consider annually appointing an honorary life member. This honour will be bestowed on somebody who has made an outstanding contribution to Bunwell FC, to soccer in the village, to sport in the village or to village life. Any club member can nominate a person for honorary life membership and the nomination will be considered by the club's committee before the annual presentation evening.
In addition the management committee has the right to appoint appropriate people from either within or outside the village as honorary vice-presidents.
COMMITTEE
The committee shall consist of the elected officers plus the team managers (or appointed deputy) of each participating team.
TEAM OFFICIALS
The team manager, and other team officials as required, shall be elected annually by the management committee.
MEETINGS
The club shall hold an Annual General Meeting between June and August each year. All members shall receive 14 days notice of the Annual General Meeting. Other meetings shall be on an "as required" basis. Club members (or parents if members are Under-16) may call a General Meeting subject to a minimum of four such members notifying the secretary. Committee meetings will be held at regular intervals throughout the year.
DUTIES
Chairman shall carry out the following responsibilities:-
·Be a figure-head for the Club
·Attend official functions as required
·Call and chair meetings in line with the constitution
The Vice-Chairman shall carry out the following responsibilities:-
·Support other officers as appropriate
·Deputise for the chair as required
The Secretary shall carry out the following responsibilities
·All correspondence with Football Authorities and Leagues.
·Arrangements for facility hire
·Control and maintenance of centrally held club equipment
·Confirmation of fixtures, results, match cards and forms
·Arrangements for Insurance
·Co-ordination of press reports as required by team managers
·Maintenance of club records and statistics
The Assistant Secretary shall carry out the following responsibilities
·All correspondence not specified in the Secretary's responsibilities
·Arrangements for and minutes of meetings
The Treasurer shall carry out the following responsibilities
·Maintenance of records of all receipts and payments
·Honouring all invoices received
·Preparing end of year accounts for review at the Annual General Meeting.
Team Managers (or other appointed officials) shall carry out the following responsibilities:-
·Honour fixtures as required by competition organisers
·Select players and inform them of arrangements
·Collect fees as appropriate maintain records and pass moneys to the club treasurer on a regular basis
·Complete match cards and pass to club secretary in time for deadlines to be met.
FINANCE
All funds relating to the club shall be maintained by the club treasurer and bank accounts opened as appropriate.
Funds raised specifically by individual teams may be earmarked within the accounts to be at the disposal of those teams at a later date.
Bank mandates shall be maintained to allow cheques and payments to be signed by the treasurer and any one of the other club officers.
All monies collected by club or team officers must be passed to the Treasurer with details within 14 days of collection.
No individual team or person may spend over £50 on a single item without the permission of the club committee or, in an emergency, the permission of club officers.
10% of money raised by individual fund-raising should go to general club funds. This does not include money raised from subscriptions, match and training fees.
In the event of the Club being wound-up the Officers shall ensure that, after payment of all debts of the Club, any surplus assets are transferred only to another Club, a Competition, a County Association or the Football Association, the exact disposal to be agreed at a General Meeting of the Club.
DISCIPLINE/CODES OF CONDUCT
Club members, officials and parents/supporters must conduct themselves at all times both on and off the field in a manner which does not bring the club into disrepute. Anyone failing to do so may be subject to disciplinary action, including suspension or exclusion, by the club committee.
The club has codes of conduct for players, supporters, officials, managers and coaches and these must be adhered to at all times. All codes of conduct are published on the club's web site at www.bunwellfc.org.uk
A discipline committee shall be formed to include the senior officers of the club (chair, vice -chair, secretary) and one other co-opted member to deal with matters of a disciplinary nature. The committee will have the power to call players before it and also to impose additional fines and suspensions over and above those imposed by Norfolk County FA. Players who are adjudged to have a particularly bad disciplinary record will also be asked to appear before the committee. Players will be charged a fee of £10 for bookings, made payable direct to the club. The committee also reserves the right to cancel the registration of persistent offenders. To do this the discipline committee will make a recommendation to the full club management committee.
PROTECTION POLICY
The club has appointed a Child Protection Officer and adopted the Norfolk County FA child protection policy - copies of which are available separately
| 
